Legal Assistant/Office Coordinator
Oakland – In-Office
Temp-to-Hire
Salary $60K-65K
Position will train in San Francisco, but will relocate to Oakland by April.
Client prefers candidates who reside in the Oakland area.
Onsite front office to answer phones and legal support work.
Looking for a candidate with 2+ years of experience preferably with law firm, financial services or a corporate environment.
Responsibilities:
Receive incoming calls and direct callers to the requested party
Operate a multi-line phone system
Welcome guests and clients by greeting them in person or via phone
Receive US Mail, hand deliveries, log in deliveries, etc.
Coordinate food and beverage services for meetings/office events
Work to ensure meetings and events are set up and broken down in timely/appropriate manner
Print and assemble documents for clients, courts, clerks via mail/FedEx/UPS
Prepare and organize working binders, etc.
Other admin tasks as needed
Requirements:
2+ years of administrative support preferably in a law firm or a financial services company
2+ years of litigation experience.
Strong knowledge of Word, Outlook, Excel and communication skills
Bachelor’s degree in business or a related field
Solid understanding of court rules, procedures and calendaring.
Experienced with Federal and California filing/e-filing procedures.
Proficient in Microsoft Office (Word, PowerPoint, Outlook, and Excel).
NetDocuments and Bill4Time knowledge a plus.
Good verbal and written communication skills.
Able to work under pressure, self-reliant and can prioritize workload.
Problem solver and resourceful.
Must be organized, detail oriented, have excellent interpersonal skills and a team player.