Administrative Assistant
Salary - 55-65K
San Francisco – In-Office
Our established commercial real estate local company is looking for a personable, organized and ambitious Administrative Assistant to support our daily operations at our San Francisco office in the Financial District. We are a smaller office with a family style way of working together and our ideal candidate would have at least 2 year’s experience in an administrative role with an opportunity to grow within the company.
Education and Training:
At least 2 years of administrative work experience
MS Office Proficient (Esp: Word, Excel Sheets)
Preferred experience in Quicken software but not a requirement
Qualifications:
Takes initiative
Personable
Attention to detail and problem solving skills
Able to multi-task and be flexible in assisting the team when needed
Ability to complete tasks in a timely manner
Excellent written and communication skills
Maintains professionalism
Team builder (Coordinating and planning lunches/events for the team)
Computer literacy
Duties may include, but are not limited to:
Provide admin support to CFO by managing schedules, phone calls, emails and coordinating meetings and taking meeting minutes.
Perform general office duties such as filings, organizing documents, phone, office mail, order/organize/refill office supplies.
Maintaining and updating company contact list and contracts.
Assisting Accounting team by scanning invoices into Quicken/Quickbooks.
Develop and maintain a filing system and update company databases/documents onto the cloud.
Managing 1 residential property account on Quicken. (includes data entry, issue checks, bank reconciliations, Cash Flow reports)
7. Run errands and accommodating personal requests if needed.