more Administrative positions, please call 415.227.8610.
is responsible for handling all aspects of client billing
process at a large law firm. Hours: 9:00 a.m. - 5:00
audit, and distribute client invoices with support documents.
Handle inquiries regarding client billing. Generate
reminder letters and statements. Review write-offs;
contact clients to resolve billing issues; coordinate
month-end close; generate necessary month-end reports.
be specifically listed on resume in order to be considered
for this position.
years legal billing or similar experience. High School
diploma or GED required.
and understanding of a broad range of accounting policies
and procedures and use of accounting software systems.
skills to enter, manipulate, and retrieve information;
knowledge of MS Excel, MS Word.
of CMS Open, E-Billing-Hub and/or DTE Axiom a plus.
communication skills, and the ability to follow directions
and solve problems by choosing from clear-cut alternatives.
flexibility, attention to details, and team oriented;
professional demeanor required.
of Firm standard background checks required.
Accounting positions, please call 415.227.8610.
are currently seeking a Trademark Paralegal with 3-5
years of experience for our client's San Francisco office.
include conducting and reviewing trademark searches,
preparing and assisting in the prosecution of trademark
applications, communicating with the PTO and foreign
associates, and maintaining clients' portfolios.
candidates must have excellent oral and written communications
skills, must be detail-oriented with strong computer
skills, and must possess a BA/BS degree.
Palo Alto office of a large firm has an immediate
opening for an experienced IP Litigation Secretary.
include, but are not limited to: preparation of
a variety of litigation pleadings; arranging filing
and service of documents; electronically filing
and serving court documents as required by the
court; extensive client contact including handling
incoming calls, correspondence and appointments
for timekeepers; creation and maintenance of files,
e-files and eRooms; all other administrative support
for timekeepers including time entry, travel arrangements,
calendaring of due dates, engagement letters,
audit letter responses, and more.
candidates must have 7+ years of experience as
a secretary in a litigation practice, and the
ability to work well under pressure and as a team.
ITC experience a plus. Fast and accurate typing
with exhibited proficiency in MS Word, Outlook,
DTE and Adobe Acrobat required. College degree
role provides support that will ensure consistent
and timely administration of legal and other
specific tax documentation as requested,
and a variety of legal and secretarial duties
that include the following duties & responsibilities:
legal files (both paper & electronic),
organize and file documents in designated
order, as well as prepare type, enter,
proofread and process legal and administrative
time entry, make travel arrangements,
process reimbursement expenses, maintain
calendar, collate information, write reports,
prepare tax agendas, and other administrative
duties, as needed by the department.
with clients, opposing counsel, courts,
to legal document standards to ensure
proper format and completeness for court
case information, scan documents, prepare
answers, and conduct research.
document deliveries and track final executed
documentation. Assist in preparing closing
transcripts and legal documents to database
for tax planning transactions.
ideal candidate will have a good understanding
of tax litigation laws, ability to comprehend
a variety of legal court documents including
complaints, answers, rulings, judgments,
affidavits, motions, appeals, subpoenas,
court dockets, reports, memos and correspondence.
This candidate must possess a strong work
ethic, have the highest integrity, excellent
interpersonal skills, communication skills,
and the ability to collaborate well.
& Prior Experience:
position requires computer proficiency in
Microsoft Office Suite applications including
Word, PowerPoint, and Outlook. Preferred
candidates will have a minimum of (5) year's
legal secretary experience with a law firm,
and a strong ability to maintain high standards,
while seeking out ways to contribute and
client has an excellent opportunity
for an experienced IP Litigation Paralegal
in their Silicon Valley Office. This
position requires someone who has
the ability to demonstrate professionalism
to effectively deal with a wide range
of responsibilities. Candidates should
be detail oriented, have an ability
to handle multiple priorities at any
given time and be a self- starter
who can work well under minimal supervision.
Must have the ability to work in an
organized, efficient manner, be willing
to support the department with general
administrative duties and special
projects as needed.
with all aspects of deposition and
other discovery preparation, trial
preparation, pre-trial compliance,
preparation for jury voir dire,
trial, post-trial and appellate
proceedings, including preparation
for oral arguments, case strategy
conferences and preparation and
filing of motions and briefs electronically
and coordinates organizational systems
for case documents, document productions,
analyzes and drafts discovery requests
and responses, subpoenas, notices
and other court pleadings and documents,
including summarizing transcripts
and medical records.
investigates, collects, analyzes
and organizes factual evidence,
including deposition and witness
outlines, and deposition and trial
potential expert and/or factual
witnesses and advises attorney regarding
analyzes and selects documentation
to prepare witnesses and conducts
conferences with or takes statements
of witnesses and potential witnesses.
in the creation of databases, performs
data entry, conducts database searches
and generates reports.
calendars and complies with regulatory
agency or court-imposed schedules
and orders in accordance with local,
state and federal rules and regulations,
including coordinating and negotiating
scheduling of case events such as
depositions and conferences.
legal and factual research including
investigating factual issues by
review and analysis of documents,
telephone interviews and field investigation.
responsibility for operation of
trial support technology. Cite-checks
and blue-books briefs and prepares
exhibits for same.
attorneys with case settlement,
including gathering and organizing
data, creating settlement brochures,
with client and other parties and
advises attorney regarding same.
possess a high level of professionalism
and interpersonal skills so as to
be able to work well with employees
at all levels within the organization
and maintain all information in
the strictest of confidence. Required
to use tact and diplomacy when dealing
have ability to read, write and
communicate fluent English; ability
to compose documents in the appropriate
business style using correct grammar
and spelling; ability to communicate
clearly using proper grammar and
diction over the telephone.
be detail oriented and have excellent
organizational skills; ability to
balance multiple projects, work
independently and have strong time
management skills, as well as prioritize
have ability to reason and apply
common-sense understanding to situations
to process routine daily functions
while being able to resolve sensitive
issues and complex assignments utilizing
above average critical thinking
physical demands described herein
are representative of those that
must be met by an employee in order
for him or her to successfully perform
the essential functions of this
& Prior Experience:
will have minimum 3-4 years experience
college degree in Paralegal Technology
or Business is preferred
experience IP experience is a plus
toxic tort and asbestos litigation.
Experience using Imanage and
MS 2010 ideal.
toxic tort and asbestos
litigation. Looking for
a more senior candidate
with 12+ years related
in the Corporate
in all stages
to work overtime
of due diligence
to the requirements
of the Securities
of UCC filings
to do out-of-state
not be readily
of the workings
of a public
and as a
& Prior Experience
as a Corporate
in a mid
more Legal positions, please call 415.227.8610.
Jose / Silicon Valley
Business Development Director is responsible for
advancing a very large non-profit through the
planning, management and implementation of the
annual gala and collaboration with internal and
external partners in achieving overall team and
affiliate goals. This includes ensuring that revenue
goals are achieved for balanced campaigns and
the division, active collaboration in driving
towards goals and effectively engaging volunteers
Actively fosters and directly participates in
a culture of accountability aligned with achieving
the Key Results.
Manages the annual gala campaign through driving
to Best Practices and is directly accountable
for achieving revenue goals aligned with funding
research, public health, professional education
and training and community services.
Is responsible for generating balanced campaign
income, accepting bottom-line accountability for
all aspects of the campaign and direct accountability
for implementing campaigns and associated events.
Recruits and engages volunteer leadership to champion
the fundraising success of campaigns through their
personal and corporate giving and influencing
the involvement and giving of others. Includes
the identification, recruitment and activation
of an influential, financially strong and inclusive
volunteer leadership base to support the campaign
on a sustained basis.
Leads and actively participates in the identification,
cultivation, solicitation and management of corporate
sponsorship and corporate and community involvement.
Includes securing the renewal and acquisition
of participating companies and sponsors, developing
profiles on businesses within the assigned market
with a documented plan to secure involvement and
developing a 3-year plan for volunteer leadership
and sponsorships that allows for maximum revenue
based on market potential.
Through the engagement of volunteer leadership
and in collaboration with philanthropy partners,
develops a base of support of individual giving
through the acquisition, cultivation and renewal
of individual donors.
Increases involvement in achieving the 2020 health
impact goal through integrating communication
and committing actions on the non-profit's strategic
plan priorities and leveraging existing activities
across our diverse communities.
Supports collaboration across staff in the office
and partners across the affiliate and association.
Fosters a trusting, team-oriented climate in which
communication is open, staff help each other,
conflicts are quickly resolved, newcomers are
supported, agreed-on standards are observed through
self-discipline, and where interdependent collaboration
is understood to be required for success.
Manages the coordination of assigned events in
accordance with timeline, expense and event guidelines.
Ensures an effective and efficient method for
tracking event volunteer recruitment and event
Maintains timely communication with the Executive
Director and internal and external customers.
and Mental Requirements:
physical demands described herein are representative
of those that must be met by an employee to successfully
perform the essential job functions of the position.
work environment is primarily in an office environment
but involves frequent work performed from remote
locations for business meetings and occasional
events that are outdoors.
requirements include: sight, hearing, sitting,
standing, bending, or squatting for most of the
day; skills essential for successful communications
include: communicating over the phone and in writing.
Ability to interact and communicate with customers
and to clearly and concisely exchange ideas, facts
and information. Ability to effectively plan and
manage workflow, work on multiple projects simultaneously
and manage project details with limited supervision.
Must be able to lift up to 20 pounds with the
expectation that items in excess of 20 pounds
would be broken down into smaller components or
additional assistance is required before lifting.
Ability to conceptualize, reason through problems,
makes effective decisions and develops alternative
solutions and provides excellent customer service
while ensuring compliance with the non-profit's
policies and procedures.
Bachelor's degree or equivalent experience.
2-3 years successful experience in fundraising,
sales or marketing.
Ability to recruit, train, and manage volunteers.
Knowledge of the non-profit's mission and programs
Ability to delegate and accomplish goals through
Ability and willingness to travel and to work
evenings and weekends on occasion.
consistent logic, rationality, and objectivity
in decision-making. Achieves balance between quick
decisiveness and slower, more thorough approaches,
i.e., is neither indecisive nor a hip-shooter.
Shows common sense. Anticipates consequences of
effectively one to one, in small groups and in
public speaking contexts. Demonstrates fluency,
"quickness on one's feet," clarify organization
of thought processes, and command of the language.
Easily articulates vision and standards. Keeps
people informed. Keep appropriate individuals
informed. Presents his/her point of view in an
effective manner. Keeps peers and superiors very
organizes, schedules, and budgets in an efficient,
productive manner. Focuses on key priorities.
Effectively juggles multiple projects. Anticipates
reasonable contingencies. Pays appropriate attention
to detail. Manages personal time well.
and absorbs new information. Stays current with
developments in the non-profit's field. Expects
others to stay current with developments in the
field. Frequently shares new knowledge with others.
Integrates new information to enhance existing
models or create new ones. Helps others translate
new information into practical application in
our area. Demonstrates solid technical and functional
knowledge of the business. Knows how his/her own
job fits into the bigger picture of the non-profit.
Spends time in ways that contribute to the non-profit's
monitors customer satisfaction. Meets internal
and external customer needs in ways that provide
satisfaction and excellent results for the customer.
Establishes "partner" relationships with customers.
Regarded as visible and accessible by customers.
Does not cut corners, ethically. Remains consistent
in terms of what one says and does and in terms
of behavior toward others. Earns trust of coworkers.
Maintains confidences. Puts organization's interests
above self. Does what is right, not what is politically
expedient. "Fights fair." Intellectually honest;
does not "play games" with facts to win a point.
out and seizes opportunities, goes beyond the
"call of duty," finds ways to surmount barriers.
Resourceful, action-oriented "doer," achieving
results despite lack of resources. Restimulates
languishing projects. Shows bias for action ("do
with staff at all levels of the organization.
Willingly reaches out to staff, volunteers and
customers to proactively share information, knowledge,
expertise, and time with others to achieve common
goals. Works to overcome geographic, departmental,
and/or affiliate boundaries and establishes cohesive,
effective relationships with peers. Enthusiastically
supports the common goals and mission of the organization.
Reward Manager / Compensation and Benefits
client is regarded as a worldwide leader
within the professional engineering field,
known for creative thinking and innovative
designs that are prominent examples of excellence
in the built environment. The firm is well
respected by both clients and competitors
for its professionalism, quality of work
and integrity of operations, and has over
1,000 staff in 12 cities: San Francisco,
New York, Los Angeles, Boston, Chicago,
New Jersey, DC, Houston, Seattle, Toronto,
Rio de Janeiro and Sao Paulo.
15% travel is required.
this challenging and new role, the Americas
Total Reward Manager will be the subject
matter expert in total rewards and data
quality for operations throughout the United
States, Canada and Latin America. The Total
Reward Manager will work closely with the
Senior HR Leader, Region Board and other
business leaders to deliver analytical information
and administrative design services aimed
at supporting key objectives of compensation
and benefit programs. This role will report
directly to the Americas Senior HR Leader
lead a team of 1+ full time Compensation
and Benefit staff. This role will collaborate
with the Global Remuneration and Benefits
team to further develop and implement program
Manager will examine the compensation and
benefits program with respect to external
competitiveness, internal equity, pay-performance
linkage and employee understanding. This
position involves interacting with a number
of departments across the firm, with external
consultants and service providers.
expertise and thought leadership on all
compensation related activities.
annual compensation reviews and provide
leadership, insight, and recommendations.
the effectiveness of existing compensation
policies, guidelines and procedures recommending
plan revision as well as new plans which
are cost effective and consistent with
compensation trends and company objectives.
salary benchmark survey's which will inform
benefit programs including plan design
review and analysis and competitive benchmarking.
internal HR procedures to ensure system
and data integrity as well as overall
processes, procedures, and strategy align
with company goals and objectives.
with internal HR team in managing and
developing appriopriate HR processes and
role would be responsible for the delivery
of the benefit plans, including retirement
programs in the United States, Canada
ideal candidate must have the following
in consulting, developing, recommending,
implementing, communicating and evaluating
compensation and benefit policies and
programs, including performance-based
and executive compensation programs
to think strategically, aligning compensation
programs with business objectives, and
possess excellent analytical and problem-solving
skills to dissect complex problems, identify
trends / patterns, model alternatives,
develop and recommend fact-based solutions
in consulting senior business leaders
on matters related to compensation & benefits
to work on different projects as required
either as project manager, team member
or subject matter expert
strong leadership skills and be able to
manage and coach a team of professionals,
liaise with other departments, and manage
external consultants and service providers
knowledge of employment legislation and
of compensation practices and principles.
on tax legislation will be an asset
to the above attributes the successful candidate
will possess the following:
years of progressive experience in compensation
organizational skills and the ability
to work independently with minimal supervision
in Mathematics, Computer Science or Finance
written and verbal communication skills
detail-oriented and accurate
proficiency in Microsoft Excel and PowerPoint
or CEB designation is an asset
in a professional services industry is
more Executive positions, please call 415.227.8610.
Advertising/Creative/Production positions, please call 415.227.8610.
Technical positions, please call 415.227.8610.
Finance Level positions, please call 415.227.8610.
Facilities/Office Services positions, please call 415.227.8610.
more Miscellaneous positions, please call 415.227.8610.
more Sales positions, please call 415.227.8610.
Administrative and Executive Assistants
Francisco, North Bay, Peninsula
to $20 per hour (DOE)
frequently need experienced candidates for Reception,
Administrative, and Executive Assistant temporary positions
in the North Bay.
- Candidates must
be at intermediate to advanced skill level with
MS Word and Excel.
- Excellent organizational
and communication skills are necessary.
- Real Estate/Escrow
Assistant, Property Management/Development, or Legal
experience is a plus.
- Must be able to
provide own transportation to and from assignments.
more Temp positions, please call 415.227.8610.