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Hot Jobs

We have listed a few of the current San Francisco Hot Jobs by job category below.
 

Administrative/Executive Assistant Finance
Accounting Facilities/Office Services
Legal Miscellaneous
Executive Level Sales
Advertising/Creative/Production Temp
Technical    
Administrative/Executive Assistant Positions
For more Administrative positions, please call 415.227.8610. back to Categories

Accounting Positions

TITLE LOCATION SALARY
Client Billing Assistant San Francisco $65K
DESCRIPTION

Position is responsible for handling all aspects of client billing process at a large law firm. Hours: 9:00 a.m. - 5:00 p.m.

Prepare, audit, and distribute client invoices with support documents. Handle inquiries regarding client billing. Generate reminder letters and statements. Review write-offs; contact clients to resolve billing issues; coordinate month-end close; generate necessary month-end reports.

QUALIFICATIONS:

  • Must be specifically listed on resume in order to be considered for this position.
  • 2+ years legal billing or similar experience. High School diploma or GED required.

ADDITIONAL QUALIFICATIONS:

  • Knowledge and understanding of a broad range of accounting policies and procedures and use of accounting software systems.
  • PC skills to enter, manipulate, and retrieve information; knowledge of MS Excel, MS Word.
  • Knowledge of CMS Open, E-Billing-Hub and/or DTE Axiom a plus.
  • Good communication skills, and the ability to follow directions and solve problems by choosing from clear-cut alternatives.
  • Reliability, flexibility, attention to details, and team oriented; professional demeanor required.
  • Clearance of Firm standard background checks required.
For more Accounting positions, please call 415.227.8610. back to Categories

Legal Positions

TITLE LOCATION SALARY
Trademark Paralegal San Francisco $80 - 90K
DESCRIPTION

We are currently seeking a Trademark Paralegal with 3-5 years of experience for our client's San Francisco office.

Duties include conducting and reviewing trademark searches, preparing and assisting in the prosecution of trademark applications, communicating with the PTO and foreign associates, and maintaining clients' portfolios.

Qualified candidates must have excellent oral and written communications skills, must be detail-oriented with strong computer skills, and must possess a BA/BS degree.

TITLE LOCATION SALARY
IP Litigation Secretary Palo Alto $75K
DESCRIPTION

The Palo Alto office of a large firm has an immediate opening for an experienced IP Litigation Secretary.

Duties include, but are not limited to: preparation of a variety of litigation pleadings; arranging filing and service of documents; electronically filing and serving court documents as required by the court; extensive client contact including handling incoming calls, correspondence and appointments for timekeepers; creation and maintenance of files, e-files and eRooms; all other administrative support for timekeepers including time entry, travel arrangements, calendaring of due dates, engagement letters, audit letter responses, and more.

Qualified candidates must have 7+ years of experience as a secretary in a litigation practice, and the ability to work well under pressure and as a team. ITC experience a plus. Fast and accurate typing with exhibited proficiency in MS Word, Outlook, DTE and Adobe Acrobat required. College degree preferred.

TITLE LOCATION SALARY
Tax Litigation Secretary San Francisco $70K
DESCRIPTION

This role provides support that will ensure consistent and timely administration of legal and other specific tax documentation as requested, and a variety of legal and secretarial duties that include the following duties & responsibilities:

  • Maintain legal files (both paper & electronic), organize and file documents in designated order, as well as prepare type, enter, proofread and process legal and administrative correspondence.
  • Process time entry, make travel arrangements, process reimbursement expenses, maintain calendar, collate information, write reports, prepare tax agendas, and other administrative duties, as needed by the department.
  • Communicate with clients, opposing counsel, courts, and liaisons.
  • Adhere to legal document standards to ensure proper format and completeness for court acceptance.
  • Update case information, scan documents, prepare answers, and conduct research.
  • Manage document deliveries and track final executed documentation. Assist in preparing closing transcripts and legal documents to database for tax planning transactions.

Skills & Competencies:

The ideal candidate will have a good understanding of tax litigation laws, ability to comprehend a variety of legal court documents including complaints, answers, rulings, judgments, affidavits, motions, appeals, subpoenas, court dockets, reports, memos and correspondence. This candidate must possess a strong work ethic, have the highest integrity, excellent interpersonal skills, communication skills, and the ability to collaborate well.

Qualifications & Prior Experience:

This position requires computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, and Outlook. Preferred candidates will have a minimum of (5) year's legal secretary experience with a law firm, and a strong ability to maintain high standards, while seeking out ways to contribute and anticipate needs.

TITLE LOCATION SALARY
IP Litigation Paralegal Silicon Valley $80K
DESCRIPTION

Our client has an excellent opportunity for an experienced IP Litigation Paralegal in their Silicon Valley Office. This position requires someone who has the ability to demonstrate professionalism to effectively deal with a wide range of responsibilities. Candidates should be detail oriented, have an ability to handle multiple priorities at any given time and be a self- starter who can work well under minimal supervision. Must have the ability to work in an organized, efficient manner, be willing to support the department with general administrative duties and special projects as needed.

Duties & Responsibilities:

  • Assists with all aspects of deposition and other discovery preparation, trial preparation, pre-trial compliance, preparation for jury voir dire, trial, post-trial and appellate proceedings, including preparation for oral arguments, case strategy conferences and preparation and filing of motions and briefs electronically or manually.
  • Creates and coordinates organizational systems for case documents, document productions, and e-discovery.
  • Reviews, analyzes and drafts discovery requests and responses, subpoenas, notices and other court pleadings and documents, including summarizing transcripts and medical records.
  • Identifies, investigates, collects, analyzes and organizes factual evidence, including deposition and witness outlines, and deposition and trial exhibits.
  • Identifies potential expert and/or factual witnesses and advises attorney regarding same.
  • Reviews, analyzes and selects documentation to prepare witnesses and conducts conferences with or takes statements of witnesses and potential witnesses.
  • Participates in the creation of databases, performs data entry, conducts database searches and generates reports.
  • Identifies, calendars and complies with regulatory agency or court-imposed schedules and orders in accordance with local, state and federal rules and regulations, including coordinating and negotiating scheduling of case events such as depositions and conferences.
  • Conducts legal and factual research including investigating factual issues by review and analysis of documents, telephone interviews and field investigation.
  • Assumes responsibility for operation of trial support technology. Cite-checks and blue-books briefs and prepares exhibits for same.
  • Assists attorneys with case settlement, including gathering and organizing data, creating settlement brochures, distribution statements
  • Communicates with client and other parties and advises attorney regarding same.

Skills & Competencies:

  • Must possess a high level of professionalism and interpersonal skills so as to be able to work well with employees at all levels within the organization and maintain all information in the strictest of confidence. Required to use tact and diplomacy when dealing with others.
  • Must have ability to read, write and communicate fluent English; ability to compose documents in the appropriate business style using correct grammar and spelling; ability to communicate clearly using proper grammar and diction over the telephone.
  • Must be detail oriented and have excellent organizational skills; ability to balance multiple projects, work independently and have strong time management skills, as well as prioritize work load.
  • Must have ability to reason and apply common-sense understanding to situations encountered.
  • Ability to process routine daily functions while being able to resolve sensitive issues and complex assignments utilizing above average critical thinking skills.
  • The physical demands described herein are representative of those that must be met by an employee in order for him or her to successfully perform the essential functions of this position.

Qualifications & Prior Experience:

  • Candidate will have minimum 3-4 years experience
  • A college degree in Paralegal Technology or Business is preferred
  • Trial experience IP experience is a plus
TITLE LOCATION SALARY
Litigation Secretary San Francisco mid $60K's
DESCRIPTION

Heavy toxic tort and asbestos litigation. Experience using Imanage and MS 2010 ideal.

TITLE LOCATION SALARY
Senior Litigation Paralegal San Francisco $75K
DESCRIPTION

Heavy toxic tort and asbestos litigation. Looking for a more senior candidate with 12+ years related experience.

TITLE LOCATION SALARY
Corporate Paralegal Silicon Valley $80K
DESCRIPTION

Position Summary
The Corporate Paralegal position will provide organizational and substantive assistance to attorneys in the Corporate Department practice groups in all stages of corporate transactions including assisting in mergers and acquisitions, joint ventures, strategic investments, public offerings and related research and analysis. Candidate should also be flexible to work overtime as needed.

Duties & Responsibilities:

  • Coordinate and manage multiple transactional closings including mergers and acquisitions, joint ventures, strategic investments and public offerings; assist with drafting board and shareholder resolutions; assist with due diligence procedures, online and factual searches; organization of due diligence materials.
  • Assist with entity formation, including corporate name availability and reservation thereof; assist with drafting of corporate organizational documents; assist with operations of corporations and corporate records maintenance; prepare foreign qualifications, dissolutions and withdrawals.
  • Prepare SEC filings, both corporate and Section 16, and with regard to securities offerings; respond to the requirements of the Securities Acts of 1933 1934 filings; prepare Rule 144 opinion letters; assist with preparation and organizations of documents related to public company transactions; draft Form S-8s.
  • Assist with the preparation and filing of UCC filings including continuation and termination statements; analyze UCC search results; research filing requirements in various states; calendar expiration dates.
  • Preparation and filing of documents and forms for ongoing corporate operations, including directors and shareholders' resolutions, amendments to articles of incorporation and bylaws, applications for authority to do out-of-state business.
  • Prepare stock option agreements and stock certificates; maintain stock ledgers and capitalization tables.
  • Review and analyze lien search reports.
  • Review and analyze intellectual property search reports and prepare intellectual property filings.
  • Prepare all documents required to form corporations, partnerships and limited liability companies.
  • Prepare documentation for amendments, withdrawals, mergers and dissolutions of corporations, partnerships and limited liability companies.
  • Prepare qualification documents for foreign jurisdictions. Draft secretary's certificates, bylaws, operating agreements and resolutions
  • Draft secretary's certificates, bylaws, operating agreements and resolutions.
  • Maintain entity minute books and entity ledgers for various clients.
  • Prepare applications for federal employer identification numbers.
  • Redline and proofread documents.
  • Draft audit response letters.
  • Conduct research and perform library and online searches; retrieve reference materials from outside libraries that may not be readily available.

Skills & Competencies:

  • Knowledge of the workings of a public company and understanding of Federal Securities laws.
  • Experience working with governmental agencies and service companies, including Secretary of State, Department Corporations and SEC to file and retrieve documents.
  • Excellent analytical and organizational skills and demonstrated follow-through on project management, including ability to anticipate needs through knowledge of past transactions.
  • Strong communications skills, both verbal and written.
  • Excellent attention to detail and high level of accuracy.
  • Ability to work autonomously and as a member of a team.
  • Flexible and able to adapt to changing priorities and multiple tasks.

Qualifications & Prior Experience
Position requirements include:

  • Bachelor's Degree and Paralegal certification.
  • Candidate will have minimum 3 years' experience as a Corporate Paralegal in a mid to large law firm.
  • Proficiency with Windows-based software and Microsoft Word, Excel and Outlook, experience with Westlaw and SEC Edgar required.
For more Legal positions, please call 415.227.8610. back to Categories
 

Executive Level Positions

TITLE LOCATION SALARY
Business Development Director San Jose / Silicon Valley $70 - 90K
DESCRIPTION

The Business Development Director is responsible for advancing a very large non-profit through the planning, management and implementation of the annual gala and collaboration with internal and external partners in achieving overall team and affiliate goals. This includes ensuring that revenue goals are achieved for balanced campaigns and the division, active collaboration in driving towards goals and effectively engaging volunteers and staff.

Major Responsibilities:

1. Actively fosters and directly participates in a culture of accountability aligned with achieving the Key Results.

2. Manages the annual gala campaign through driving to Best Practices and is directly accountable for achieving revenue goals aligned with funding research, public health, professional education and training and community services.

3. Is responsible for generating balanced campaign income, accepting bottom-line accountability for all aspects of the campaign and direct accountability for implementing campaigns and associated events.

4. Recruits and engages volunteer leadership to champion the fundraising success of campaigns through their personal and corporate giving and influencing the involvement and giving of others. Includes the identification, recruitment and activation of an influential, financially strong and inclusive volunteer leadership base to support the campaign on a sustained basis.

5. Leads and actively participates in the identification, cultivation, solicitation and management of corporate sponsorship and corporate and community involvement. Includes securing the renewal and acquisition of participating companies and sponsors, developing profiles on businesses within the assigned market with a documented plan to secure involvement and developing a 3-year plan for volunteer leadership and sponsorships that allows for maximum revenue based on market potential.

6. Through the engagement of volunteer leadership and in collaboration with philanthropy partners, develops a base of support of individual giving through the acquisition, cultivation and renewal of individual donors.

7. Increases involvement in achieving the 2020 health impact goal through integrating communication and committing actions on the non-profit's strategic plan priorities and leveraging existing activities across our diverse communities.

8. Supports collaboration across staff in the office and partners across the affiliate and association. Fosters a trusting, team-oriented climate in which communication is open, staff help each other, conflicts are quickly resolved, newcomers are supported, agreed-on standards are observed through self-discipline, and where interdependent collaboration is understood to be required for success.

9. Manages the coordination of assigned events in accordance with timeline, expense and event guidelines. Ensures an effective and efficient method for tracking event volunteer recruitment and event results.

10. Maintains timely communication with the Executive Director and internal and external customers.

Physical and Mental Requirements:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential job functions of the position.

The work environment is primarily in an office environment but involves frequent work performed from remote locations for business meetings and occasional events that are outdoors.

Physical requirements include: sight, hearing, sitting, standing, bending, or squatting for most of the day; skills essential for successful communications include: communicating over the phone and in writing. Ability to interact and communicate with customers and to clearly and concisely exchange ideas, facts and information. Ability to effectively plan and manage workflow, work on multiple projects simultaneously and manage project details with limited supervision. Must be able to lift up to 20 pounds with the expectation that items in excess of 20 pounds would be broken down into smaller components or additional assistance is required before lifting. Ability to conceptualize, reason through problems, makes effective decisions and develops alternative solutions and provides excellent customer service while ensuring compliance with the non-profit's policies and procedures.

Qualifications:

1. Bachelor's degree or equivalent experience.

2. 2-3 years successful experience in fundraising, sales or marketing.

3. Ability to recruit, train, and manage volunteers.

4. Knowledge of the non-profit's mission and programs

5. Ability to delegate and accomplish goals through volunteers.

6. Ability and willingness to travel and to work evenings and weekends on occasion.

CORE COMPETENCIES:

Judgment/Decision Making

Demonstrates consistent logic, rationality, and objectivity in decision-making. Achieves balance between quick decisiveness and slower, more thorough approaches, i.e., is neither indecisive nor a hip-shooter. Shows common sense. Anticipates consequences of decisions.

Communication - Oral

Communicates effectively one to one, in small groups and in public speaking contexts. Demonstrates fluency, "quickness on one's feet," clarify organization of thought processes, and command of the language. Easily articulates vision and standards. Keeps people informed. Keep appropriate individuals informed. Presents his/her point of view in an effective manner. Keeps peers and superiors very well informed.

Organization/Planning

Plans, organizes, schedules, and budgets in an efficient, productive manner. Focuses on key priorities. Effectively juggles multiple projects. Anticipates reasonable contingencies. Pays appropriate attention to detail. Manages personal time well.

Business Literacy

Understands and absorbs new information. Stays current with developments in the non-profit's field. Expects others to stay current with developments in the field. Frequently shares new knowledge with others. Integrates new information to enhance existing models or create new ones. Helps others translate new information into practical application in our area. Demonstrates solid technical and functional knowledge of the business. Knows how his/her own job fits into the bigger picture of the non-profit. Spends time in ways that contribute to the non-profit's business success.

Customer Focus

Regularly monitors customer satisfaction. Meets internal and external customer needs in ways that provide satisfaction and excellent results for the customer. Establishes "partner" relationships with customers. Regarded as visible and accessible by customers.

Integrity

"Ironclad." Does not cut corners, ethically. Remains consistent in terms of what one says and does and in terms of behavior toward others. Earns trust of coworkers. Maintains confidences. Puts organization's interests above self. Does what is right, not what is politically expedient. "Fights fair." Intellectually honest; does not "play games" with facts to win a point.

Initiative

Seeks out and seizes opportunities, goes beyond the "call of duty," finds ways to surmount barriers. Resourceful, action-oriented "doer," achieving results despite lack of resources. Restimulates languishing projects. Shows bias for action ("do it now").

Collaboration/Teamwork

Cooperates with staff at all levels of the organization. Willingly reaches out to staff, volunteers and customers to proactively share information, knowledge, expertise, and time with others to achieve common goals. Works to overcome geographic, departmental, and/or affiliate boundaries and establishes cohesive, effective relationships with peers. Enthusiastically supports the common goals and mission of the organization. Shares credit.

TITLE LOCATION SALARY
Total Reward Manager / Compensation and Benefits San Francisco $115 - 130K
DESCRIPTION

Our client is regarded as a worldwide leader within the professional engineering field, known for creative thinking and innovative designs that are prominent examples of excellence in the built environment. The firm is well respected by both clients and competitors for its professionalism, quality of work and integrity of operations, and has over 1,000 staff in 12 cities: San Francisco, New York, Los Angeles, Boston, Chicago, New Jersey, DC, Houston, Seattle, Toronto, Rio de Janeiro and Sao Paulo.

Approximately 15% travel is required.

Job Overview

In this challenging and new role, the Americas Total Reward Manager will be the subject matter expert in total rewards and data quality for operations throughout the United States, Canada and Latin America. The Total Reward Manager will work closely with the Senior HR Leader, Region Board and other business leaders to deliver analytical information and administrative design services aimed at supporting key objectives of compensation and benefit programs. This role will report directly to the Americas Senior HR Leader lead a team of 1+ full time Compensation and Benefit staff. This role will collaborate with the Global Remuneration and Benefits team to further develop and implement program offerings.

Responsibilities

The Manager will examine the compensation and benefits program with respect to external competitiveness, internal equity, pay-performance linkage and employee understanding. This position involves interacting with a number of departments across the firm, with external consultants and service providers.

  • Provide expertise and thought leadership on all compensation related activities.
  • Drive annual compensation reviews and provide leadership, insight, and recommendations.
  • Monitors the effectiveness of existing compensation policies, guidelines and procedures recommending plan revision as well as new plans which are cost effective and consistent with compensation trends and company objectives.
  • Manage salary benchmark survey's which will inform annual recommendations.
  • Manage benefit programs including plan design review and analysis and competitive benchmarking.
  • Manage internal HR procedures to ensure system and data integrity as well as overall processes, procedures, and strategy align with company goals and objectives.
  • Partner with internal HR team in managing and developing appriopriate HR processes and policies.
  • This role would be responsible for the delivery of the benefit plans, including retirement programs in the United States, Canada and Brazil.

Attributes:

The ideal candidate must have the following skills:

  • Experience in consulting, developing, recommending, implementing, communicating and evaluating compensation and benefit policies and programs, including performance-based and executive compensation programs
  • Able to think strategically, aligning compensation programs with business objectives, and possess excellent analytical and problem-solving skills to dissect complex problems, identify trends / patterns, model alternatives, develop and recommend fact-based solutions
  • Comfortable in consulting senior business leaders on matters related to compensation & benefits
  • Flexible to work on different projects as required either as project manager, team member or subject matter expert
  • Demonstrate strong leadership skills and be able to manage and coach a team of professionals, liaise with other departments, and manage external consultants and service providers
  • Sound knowledge of employment legislation and of compensation practices and principles.
  • Knowledge on tax legislation will be an asset

Qualifications:

Additional to the above attributes the successful candidate will possess the following:

  • 10 years of progressive experience in compensation and benefits
  • Strong organizational skills and the ability to work independently with minimal supervision
  • Bachelors in Mathematics, Computer Science or Finance
  • MBA is preferred
  • Strong written and verbal communication skills are critical
  • Highly detail-oriented and accurate
  • Advanced proficiency in Microsoft Excel and PowerPoint
  • CCP or CEB designation is an asset
  • Experience in a professional services industry is an asset
For more Executive positions, please call 415.227.8610. back to Categories

Advertising/Creative/Production Positions

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Technical Positions

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Finance Positions

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Facilities/Office Services Positions

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Miscellaneous

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Sales
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Temp
TITLE LOCATION SALARY
Reception, Administrative and Executive Assistants San Francisco, North Bay, Peninsula $11 to $20 per hour (DOE)
DESCRIPTION
We frequently need experienced candidates for Reception, Administrative, and Executive Assistant temporary positions in the North Bay.
  • Candidates must be at intermediate to advanced skill level with MS Word and Excel.
  • Excellent organizational and communication skills are necessary.
  • Real Estate/Escrow Assistant, Property Management/Development, or Legal experience is a plus.
  • Must be able to provide own transportation to and from assignments.

back to CategoriesFor more Temp positions, please call 415.227.8610.

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